Retreat Agreement & Waiver of Liability

Definitions

"Agreement" refers to this Agreement in its entirety.

"Retreat" refers to the retreat named above, including all activities involving yoga, breathwork, meditation, sacred circles, sound healing, journaling and embodiment practices, and related wellness programming.

"Instructor" refers to VIVARA Events, Nicole Warren, and any instructors, facilitators, or contractors engaged by VIVARA Events to support the Retreat.

"Yoga" refers to all eight limbs of yoga, including asana, pranayama, and meditation, and to general wellness and mindfulness instruction.

"Venue" refers to the private estate and any third-party property, land, or site where the Retreat or its activities take place.

"Participant" refers to the student or traveler who wishes to participate in the Retreat.

"The parties" refers to the two signatories of this Agreement: the Participant and VIVARA Events.

Effective Date

This Agreement takes effect immediately upon execution and remains in effect unless amended or revoked in writing.

Retreat Price

The Retreat price is between $2,222 and $2,700 per person, depending on the accommodation selected, and includes lodging for the retreat dates, daily wellness programming, and group meals as described below. Final balance is due by August 5, 2026.

Reservation

To reserve a space, Participant must review and sign this Agreement and pay a non-refundable reservation deposit of $500 ("Reservation Deposit"). All payments are made in U.S. Dollars. The Reservation Deposit counts toward the total cost of the Retreat. By signing below, Participant accepts the terms of this Agreement, including the policies on refunds.

What Is Included

What Is Not Included

Travel and Arrival

Participant is responsible for arranging their own travel to Sedona, Arizona, and, unless VIVARA Events states otherwise in writing, for their own transportation to and from the Venue. Participant should carry valid government-issued photo identification. Participant agrees to email their arrival plans to info@vivaraevents.com so the group schedule can be coordinated.

Travel Insurance

VIVARA Events does not provide travel insurance and strongly recommends that each Participant purchase travel and medical insurance that fits their needs. VIVARA Events takes on no responsibility for a Participant's purchasing decisions or failure to purchase.

Health, Fitness, and Medical Disclosure

Participant represents that they are in sufficient physical and mental health to participate in the Retreat and its activities. Participant agrees to disclose in the form below any injuries, medical conditions, allergies, dietary needs, pregnancy, mental health conditions, or medications relevant to their safe participation. Participant understands that Sedona sits at elevation and that August conditions can include high heat and sun exposure, and agrees to hydrate, rest, and self-regulate accordingly. Participant understands that yoga, breathwork, and related practices are not a substitute for medical care, diagnosis, or treatment by a licensed physician, and that Instructor is not a medical professional.

Participation

Participation in every class, session, activity, and excursion is voluntary and at Participant's own free will and discretion. Participant will never be forced to participate. Should Participant choose not to participate in any session or activity, there is no refund or credit for that session or activity.

Assumption of Risk and Responsibility

a. Participant acknowledges that travel and retreat participation bear inherent risks that cannot be eliminated by VIVARA Events and that are part of the experience. These include, without limitation: physical activity and yoga; breathwork; walking or hiking on uneven, natural, or red-rock terrain; elevation and heat; sun exposure; seasonal weather including monsoon rain and flash flooding; use of the pool and hot tub; sound healing and exposure to sound and vibration; aromatherapy and essential oils; contact with wildlife, insects, or plants; and the standards, conditions, and service of third-party properties and vendors. Participant accepts responsibility for their own safety and welfare and accepts all such risks, including risks not specifically listed here.

b. Participant acknowledges they alone are responsible for their choices, actions, and results during and after the Retreat, and accepts full responsibility for the consequences of their use or non-use of any information provided by Instructor. Participant agrees to use their own judgment and due diligence and understands there can be no guarantee as to any outcome or result.

Waiver and Release of Liability for the Retreat

In consideration of Instructor inviting Participant to the Retreat and accepting their reservation, Participant agrees to release, forever discharge, and hold harmless Instructor and its employees, agents, teachers, independent contractors, facilitators, and other representatives, and their heirs, successors, and assigns ("Released Parties"), from liability for any and all Claims relating to or caused by Participant's attendance at and participation in the Retreat and in any additional activities or excursions Participant may engage in, unless caused by the gross negligence or intentional wrongful act of Instructor. "Claims" includes any and all liabilities, claims, demands, actions, damages, rights of action, and causes of action of any kind, now existing or arising in the future, arising out of personal injury, illness, death, loss, or damages of any kind, whether known or unknown and foreseen or unforeseen, relating to or caused by Participant's participation in the Retreat. Participant agrees this waiver and release is legally binding upon them and their family, estate, heirs, successors, and assigns. Participant acknowledges that operational control of the Venue rests in large part with the third-party property, that any cause of action regarding the Venue's shortcomings would be against that property and not the Instructor, and that Instructor is not responsible for the safekeeping of Participant's personal property.

Waiver and Release for the Practice of Yoga

Participant provides this additional waiver and release for the practice of Yoga at the Retreat. Participant acknowledges that Yoga involves physical movement and can be physically and mentally challenging and therefore bears risk of injury, illness, disability, or death. Participant accepts all such risks and assumes full responsibility for any injury, illness, or damage caused by their participation in Yoga. If Participant experiences pain or significant discomfort, they agree to honor their body, discontinue the activity, notify Instructor, and seek medical attention. Participant understands their participation in each class and each pose is voluntary and at their own risk, and that Instructor is not a licensed physician and has no duty to provide medical advice or care, including CPR. Participant understands that Instructor may offer hands-on physical assistance and that it is Participant's responsibility to inform Instructor before each class if they do not wish to be touched or assisted. Participant agrees to release, forever discharge, and hold harmless the Released Parties from any and all Claims relating to or caused by Participant's participation in Yoga, unless caused by the gross negligence or intentional wrongful act of Instructor, on the same terms defined above.

Food, Allergies, and Dietary Needs

Participant is responsible for disclosing all allergies and dietary restrictions in the form below. VIVARA Events will make reasonable efforts to accommodate disclosed needs but cannot guarantee that meals will be free of any specific allergen, and cannot guarantee against cross-contact during preparation or service by third-party kitchens and vendors. Participant with a severe or life-threatening allergy is responsible for carrying their own medication, including any epinephrine auto-injector, and for making their needs known to staff on site. Participant assumes all risk related to food, allergens, and dietary choices during the Retreat.

Media Release

Participant understands that photographs, video, and audio may be captured during the Retreat. If Participant consents in the form below, Participant grants VIVARA Events the perpetual, royalty-free right to use their likeness in marketing, website, and social media content. Participant may decline this consent in the form below without affecting their participation, and may withdraw consent in writing for future use.

Code of Conduct and Right to Remove

Participant agrees to treat facilitators, staff, fellow participants, and the Venue with respect. Illegal drugs are prohibited. VIVARA Events reserves the right to remove any Participant whose conduct is unsafe, unlawful, or disruptive, or who poses a risk to themselves or others, without refund.

Force Majeure

VIVARA Events is not liable for failure to perform, or for changes to the Retreat, due to events beyond its reasonable control, including weather, natural disaster, flooding, fire, illness or public-health events, acts of government, or Venue or vendor failure. In such events VIVARA Events will make reasonable efforts to reschedule or adjust the Retreat.

Confidentiality

The confidentiality of each client is of utmost importance to VIVARA Events. Each client agrees to keep fellow participants' stories, experiences, and information confidential, and not to share anything that would identify another participant. VIVARA Events does its best to protect confidentiality but is not liable for ensuring it. You share and participate at your own free will.

Cancellations

Due to the complexity of planning a retreat, all deposits and payments are non-refundable. If you would like to transfer your spot to someone else, please email us to discuss. If VIVARA Events cancels the Retreat, all payments will be returned to you. VIVARA Events will also refund your total amount if you are unable to attend due to military orders, with documentation provided.

Indemnification

Participant agrees to indemnify and hold harmless the Released Parties from any Claims, losses, or expenses, including reasonable attorney fees, arising out of Participant's acts, omissions, or breach of this Agreement.

Governing Law

This Agreement is governed by the laws of the State of Arizona, without regard to conflict-of-law principles. Any dispute will be brought exclusively in the state or federal courts located in the State of Arizona.

Severability and Entire Agreement

If any provision of this Agreement is found unenforceable, the remaining provisions remain in full force. This Agreement is the entire agreement between the parties regarding its subject matter and supersedes any prior understanding.

Electronic Signature Consent

By checking the box below, you consent to the use of your electronic signature in lieu of an original signature on paper. You have the right to request a paper copy instead. There is no penalty for withdrawing consent. Please keep your email address current so we can contact you regarding any changes.